Background checks

The amendment act No 225/2006 Coll. of Act on Civil Aviation entrusted the Civil Aviation Authority with the power in the area of Background Check Certificates (hereinafter „Certificates“), which serve as a prerequisite for the performance of activities related to civil aviation under Article 85e of Act on Civil Aviation.


Is your Certificate about to expire in 2020?

Please find all necessary information here.


Forms

All submissions must be filled out electronically. Follow the links below in order to fill out the forms. The forms must be subsequently delivered to the CAA.

Electronic form for new Background Check Certificate (available in Czech and English version):

https://ros.caa.cz/

Electronic form for the Duplicate of the Background Check Certificate replacing the previously issued Certificate in case of loss, theft or damage(available in Czech and English version):

https://ros.caa.cz/duplikat

Sample forms are available here.

From 1/1/2020 only the forms filled out electronically will be accepted. Currently valid form (which may be filled out in hand) will be accepted alongside the electronic version only until 31/12/2019.

In order to submit your application you will need:

1. The FORM available on the links above (choose your language preference on the web page

2. Print out and sign the form (or accompany the electronic version of the form with advanced electronic signature).

3. It may become necessary to submit following attachments:

  • extract from the Criminal Records of a foreign country;
  • ID in case you are a foreigner who is not recorded in the Population Records of the Czech Republic.

You may find further instruction regarding the attachments in the e-mail that you receive after you fill out your application online.

4. The application together with all the required attachments needs to be submitted to the CAA in one of the following ways:

  • in person to the filing department of the CAA, with its seat at K letišti 1149/23, Prague 6, 160 08;
  • via a data box of a natural person* (data box identifier: v8gaaz5);
  • by e-mail accompanied with advanced electronic signature to the electronic filing department of the Authority: podatelna@caa.cz
  • via postal services to the filing department of the CAA, with its seat at K letišti 1149/23, Prague 6, 160 08 (by way of exception, this does not apply to foreigners who do not have an officially authenticated copy of their identity card – they are obliged to submit their application in person and present a valid ID and an extract from the Criminal Records from the country of their citizenship).
* The applicant must have his data box set up as a natural person. Data box which was set up by the applicant´s employer does not meet this requirement. All attachments delivered electronically are subject to authenticated conversion of the documents.

To the provisions of Article 85e of the Act – Background checks

Article 85e paragraph 1) of the Civil Aviation Act No 49/1997 Coll. as amended (hereinafter “Civil Aviation Act”), reflect to paragraph 1.2, point 4 of the Annex Regulation (EC) No 300/2008 of the European Parliament and of the Council of 11 March 2008 on common rules in the field of civil aviation security and repealing Regulation (EC) No 2320/2002 (hereinafater “Regulation (EC) No 300/2008”).

According to the provisions of paragrapgh 1.2, point 4 of the Annex to Reguliation (EC) No 300/2008, persons, including flight crew members, shall have successfully completed a background check before either a crew identification card or an airport identification card authorising unescorted access to security restricted areas is issued to them.

Legal requirement, formulated as a prerequisite for the performance of activities under paragraph 1.2, point 4 of the Annex to Regulation (EC) No 300/2008, is covered by the provisions of Article 85e paragraph 1) of the Civil Aviation Act as background checks of natural persons who perform these activities.

Fundamentals and general principles of background checks are set out in the Annex to Regulation No 300/2008 on common rules in the field of civil aviation security. Under Article 3, paragraph 15 of Regulation (EC) No 300/2008, background check means a recorded check of a person’s identity, including any criminal history, as part of the assessment of an individual’s suitability for unescorted access to security restricted areas.

The law, in its provision of Article 85e paragraph 2) of the Civil Aviation Act, defines entities that perform background checks. Background checks for above mentioned persons are performed by the Civil Aviation Authority in cooperation with the Police of the Czech Republic (under Article 85e paragraph 2 of the Civil Aviation Act).


Obligation to return the Certificate which expired

Kindly note that the holders are obliged to return Certificates which expired no more than 5 days from the date it expired. Failure to do so may result in imposing a sanction amounting to 100 000 CZK pursuant to Art 92a (1) c) of the Act No. 49/1997 Coll., on civil aviation.